Skip to main content

Use a Text Expander for Transcribing

I use a text expander for transcribing speaker names and repeated words within a transcribing job. I went over this briefly in my book, Transcribe Like a Pro: Making Money from Home. As part of the work-from-home series I’m writing and the professional transcribing tips that I provide on this site, I want to elaborate a little bit more about the value of using a text expander.

As with most programs, there are a few free text expanders along with all the paid versions. I personally use FastFox from NCH – the creators of Express Scribe transcribing software. Again, I’m not affiliated with any of the companies you will read about in this post. But I like to provide information about the products I use because I think that’s helpful for readers.

Text expanders are a great way to reduce the amount of time you spend typing repetitive text. Just input an abbreviation into the software along with a word, phrase, or name associated with it. When you type the abbreviation, the text expander will incorporate the full word, phrase, or name for you.

Using a text expander for speaker changes can be a huge time saver, especially when there are numerous speaker changes every minute or so. I’ve tried using the change-of-speaker function in the main software I use, and it takes time to find the correct speaker to select each time. With my text expander, I type in the abbreviation I have given each speaker, hit the space key, and the result is instant. No more search and select!

About FastFox Text Expander

FastFox does allow a free trial so you can test the product before purchasing. It’s $34.99, or less if on sale, if you continue to use the product after the free trial expires. I’ve been using FastFox for a few years, and I have had to pay for it only once. In other words, I haven’t experienced recurring annual fees with this software.

FastFox is always active, so be sure to use abbreviations that are not everyday abbreviations, such as “dr” for doctor. Else, FastFox will expand Dr. to doctor when you don’t want it to. Use an alternative abbreviation such as dt instead. Also, in the same manner, do not use abbreviations that are real words such as so, an, of, end, etc. or FastFox will expand words that were used as abbreviations for other words, phrases, or names. I’m sure this is true for most other text expanders as well.

FastFox text expander
Sample of FastFox Text Expander

Other Text Expanders

I have found a few sites that provide a list of text expanders. A few text expanders may be repeated on multiple sites that I’m providing below. Review each text expander on each site. If any are on more than one list, I think that may be a pretty good indicator that the software or program has a decent reputation. Some look as if they’re more annoying than helpful, so make your decision wisely. lists 9 text expanders. They give clear details about each one. You’ll notice that my FastFox is on this list. has 4 text expanders on their list. Again, great details about each one is provided.

PCWorld lists 3 text expanders with incredible details about each one in its post.

I could probably list 100 other sites like these three, but you would probably get a lot of software repeated. This would take up a lot of your time, so I’ll stop here. I hope this is helpful as you move forward with or toward starting a transcribing career. Use a text expander for transcribing to help you transcribe faster!

I would love to know if these posts are helping you. Please leave a comment and let me know or if there is anything else you would like to know about working from home or transcribing that is missing from these posts. Take care and God bless.



Other Posts You Might Like

Being God's Ambassador: Meditation 4

Let's prepare to meditate . Start playing your relaxing sounds/music on another device if you like accompaniment with meditation. With your tissues and water beside you, get in a comfortable sitting position. Close your eyes if you'd like. Now, relax your entire body, starting with your forehead, between your eyebrows, your jaws, your neck and shoulders, your arms and legs. Feel the tension release as you relax. Allow the stomach and shoulders to naturally rise and fall as you slowly breathe in and breathe out. Today's meditation affirmation is "I am created in the image of God. He provides everything I need to be His ambassador." Let's repeat this affirmation to ourselves as we concentrate on our breathing for a few moments.  Continue your slow, concentrated breathing as I guide you through today's meditation. Listen to Meditation 4 . In Genesis 1:26 NLT (New Living Translation), God said, “Let us make human beings in our image, to be like us.” God made u

Love My Granitestone Cookware

I bought my Granitestone cookware June 3, 2023. I loved these right out of the box. Now, after nearly 5 months of use, I'll have to say this is the best cookware I've ever owned. And I've owned lots of cookware since my husband and I got married nearly 35 years ago. I'm actually considering buying one of their knife sets too. If I do, I'll leave a product review on here for those as well.  Granitestone is not paying me for this review. If you know me by now, you know that I started this website to help other women in every aspect of life that I can. Why tell you about this today ? Because I cook our meals nearly every night of the week. And I feel that 5 months is long enough to tell you about these. They haven't warped yet like most cookware does - usually after the first use. These are very heavy duty.  I really like the glass lids so I can watch my meal more closely. These lids are also vented with small holes so I don't have to tilt them to vent. It is d

Idahoan Instant Mashed Potatoes

One of my favorite side dishes to make with a meal is mashed potatoes. One day, a couple of months ago when life was very busy, I just happened to notice these Idahoan  brand instant mashed potatoes with 4 servings in a grocery aisle I was going through. They had a variety of flavors, so I bought several pouches. I wondered if the dried potato flakes could be as tasty as the flavors indicated. And yes, they are to my surprise. I am very impressed. On days when I'm running behind, it's 5:00, dinner should already be served, and I'm not going to be able to start dinner for a while yet, AND mashed potatoes are planned for that meal, this will do quite nicely. Fewer dishes are involved, and it's quick. They are pretty thick, but they don't feel heavy while you're eating them. Very creamy actually.  All you need to do is: Boil 2 cups of water. Pour the boiled water into a heat-proof bowl. Pour in the dried potato flakes.  Stir with a fork until you get a thick, mashe