Skip to main content

Recording and Conversion Software for Transcription

The more tools you have, the easier it will be to do your transcribing work. For instance, you need a video or audio file to incorporate into your transcription software. And sometimes, the files aren’t provided by clients or they aren’t downloadable from shared links. So, you’ll need recording software in order to capture video or audio files yourself. And conversion software may be needed from time to time as well. Therefore, it makes sense to briefly mention conversion software in this post instead of in its own separate post. Conversion software can be helpful in different situations – not just for transcribing – so it’s handy to have anyway. Recording and conversion software for transcription doesn’t have to be expensive. Sometimes, you might find that a free one meets your needs just as well.

Just be aware that lots of recording software or programs will record anything it hears and not just the audio or video you’re recording. So, silence in the recording room will have to be maintained with these programs.

Free Recording Software

Here is a list of 20 Free Audio Recording Software. At a glance, I don’t think all of them are helpful for a simple audio recording that we need as transcriptionists. But they’re worth checking out to see which ones are suitable to use for transcription purposes.

Look over this list of 13 Best Screen Recorders. There are some paid recorders included among the free ones. Also, there are audio recorders in this list as well as screen recorders.

Your computer may have built-in audio recording capabilities, so check that out as well.

Inexpensive Recording and Conversion Software

I have found that FastStone Capture is one of the easiest recording programs to use. It’s very simple, which is what a busy transcriptionist needs. It costs only $19.95 for a lifetime license. This software also allows you to select a setting so that it will record only what is heard through the speakers so that you have the freedom to talk in the room during a recording session. It also automatically pauses your screensaver so your screen recordings won’t be ruined. It records as WMV files only though which, as I have mentioned before, do not play well in my transcribing software.

FastStone Capture Screen Recording Software
FastStone Capture screen recorder

So, if you run into that problem also, I have a fix for that. I use an inexpensive conversion software called Applian Replay Converter to convert the WMV into an MP4 or MP3 file. It’s $9.95 when you purchase it alone. They offer a nice discount when you buy their complete suite of products, which also includes a recorder. I do find their recorder challenging to use though. Their products are renewable with an annual fee.

Applian Replay Converter
Applian Replay Converter

Here is a list of 17 free conversion products. Scroll down the page at the link I’ve provided until you finally see them. I can’t vouch for any of them, but you may find one that works well for you.

I found a site with several pages of [mostly] paid recording software. There are a few free ones listed as well. Pay close attention to the paid programs. Some are stored on a cloud and allow very limited storage space. Look for ones like FastStone Capture (if you choose to NOT use FastStone) that allow you unlimited recordings that you can store wherever you prefer.

Screen Recorder or Audio Recorder?

So, how do you decide whether to record audio or video? If you have only an audio file, then obviously, you should use an audio recorder. Although, if you have a screen recorder, you can use it. You’ll just have a constant image of your screen in your video.

You can choose either one as well for recording videos. However, if you have a video with 3 or more speakers that are difficult to identify who is speaking, then I recommend that you use a screen recorder so you can see who is talking. That will make it easier to correctly identify and list the speakers. Also, videos will sometimes reveal words and phrases that are mentioned – such as PowerPoint slides, etc. so that you’ll need to do less research. FYI: Audio files are going to be smaller and easier for your transcribing software to handle. So, if a video is no more helpful than an audio file, then choose to record audio. Shortcut tip: If you have a video recorder only, then you can use your converter to convert your video to an audio file.

I hope you found this post about recording and conversion software for transcription helpful. You can find more informative posts like this one in my work-from-home series that pairs with my book Transcribe Like a Pro: Making Money from Home. Until my next post, stay safe and stay well.


Other Posts You Might Like

Free Typing Lessons

Today’s topic, free typing lessons, is part of the  #smlworkfromhome  series. As I mentioned in my book,  Transcribe Like a Pro: Making Money from Home , typing is obviously one of the most important skills you will need to succeed as a transcriptionist . Of course, the process is easier when you know the correct way to type. You definitely can’t finger peck your way to success when you transcribe, because most clients want a fairly quick turnaround once a transcribing job is assigned. So, I am listing 4 free typing sites below that will show you the correct finger positioning as well as which finger is to be used for each letter, number, and symbol on a keyboard. Image courtesy of Tirza van Dijk via Unsplash Free typing lessons: Free typing lessons from  has a sign-in portal so you can keep track of your progress. Although signing in isn’t required, I think that creating a sign-in will make it easier for you to keep up with your progress. Typing Club tea

Download 7 Freelance Websites eBook

Below is the free download  7 Freelance Websites: Remote and On-site Work, a $14.99 value, which I have made available in PDF format. Download the free e-book beneath the image. Then, continue reading below. 7 Freelance Websites I’m thrilled to be able to provide all of this information to you. Inside, this download,  7 Freelance Websites: Remote and On-site Work , you’ll receive information about these 7 freelance websites I have either been a part of or have researched for your consideration. I’ve also included some bonus material you may find helpful – such as other links for you to find out even more information about these sites. This will help you make a more informed decision about which site(s) to earn money from for your particular skill set. I’ve also included a few more sites for you to check out! There’s more information too including Bible verses and/or positive quotes at the end of each chapter that I think will help motivate you. If you find any errors or have any questi

New Elderly Tips

I have added some elderly tips  to my Senior Care Memoirs website. We all have a senior in our family, such as a parent or grandparent. Or we see elderly people while we're shopping. They deserve to feel respected and independent. So, I have added these new tips as some helpful advice. Watch for posts to be added to the Senior Care Memoirs site more frequently as new stages evolve in my senior family members' lives.  I hope you enjoy these tips and other upcoming posts. Together, we can figure this out. We're going to fill our blank canvas with helpful information. I won't be posting any future updates to the other site here, so you will want to bookmark it if you're interested in reading this type of information. Thanks for stopping by today. Image courtesy of Kelly Sikkema via Unsplash Blessings, Patricia